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MARC PROPOSAL NO. 2023-FT02

MARC FAST-TRACK PROPOSAL

DATE: May 4, 2023
REVISED:

NAME: Renaming and Redefining Field 368 Subfield $d in the MARC 21 Authority Format

SOURCE: PCC Standing Committee on Standards

SUMMARY: This paper proposes a renaming and redefinition of subfield $d (Title of person) in field 368 (Other Attributes of Person or Corporate Body) of the MARC 21 Authority Format to allow recording of titles associated with persons other than those covered by the current subfield definition.

KEYWORDS: Field 368 (AD); Other Attributes of Person or Corporate Body (AD); Subfield $d, in field 368 (AD); Title of person (AD); Term of rank or honor or office (AD)

RELATED: 2023-DP03; 2011-DP02, 2011-07, 2012-04

STATUS/COMMENTS:
02/02/23 – Discussion Paper 2023-DP03 was converted to a MARC Fast-Track proposal at MAC Midwinter meeting.

05/05/23 – Submitted to the MARC Steering Group for consideration as a MARC Fast-Track proposal.

05/15/23 – Results of MARC Steering Group review - Approved, with the amendment that subfield $d retain its current name: "Title of person".

06/21/23 – Changes made to the MARC documentation as part of MARC Update No. 36 (June 2023).

Proposal No. 2023-FT02: Renaming and Redefining Field 368 Subfield $d

1. BACKGROUND

Field 368 is currently defined in the MARC Authority format as follows:

• 368 - Other Attributes of Person or Corporate Body (R)

  • Indicators

    • First - Undefined
    • # - Undefined
      
    • Second - Undefined
      • 0 - Undefined
  • Subfield Codes
    • $a - Type of corporate body (R)
    • $b - Type of jurisdiction (R)
    • $c - Other designation (R)
    • $d - Title of person (R)
    • $s - Start period (NR)
    • $t - End period (NR)
    • $u - Uniform Resource Identifer (R)
    • $v - Source of information (R)
    • $0 - Authority record control number or standard number (R)
    • $1 - Real World Object URI (R)
    • $2 - Source (NR)
    • $6 - Linkage (NR)
    • $7 - Data provenance (R)
    • $8 - Field link and sequence number (R)

    Field Definition and Scope
    Any attribute that serves to characterize a person or corporate body or that may be needed for differentiation from other persons or corporate bodies and for which separate content designation is not already defined.
    
    For a person: Can include designations of the title of a person or other attributes.
    
    For a corporate body: Can include designations indicating the type of corporate body or jurisdiction, or other attributes.

$d - Title of person
Designation indicative of royalty, nobility, or ecclesiastical rank or office, or a term of address for a person of religious vocation.

9.4.1.9   Other Term of Rank, Honour, or Office
Record a term indicative of rank, honour, or office if the term appears with the name. Record the term in the language in which it was conferred or in the language used in the country in which the person resides.

EXAMPLE

Captain

Reverend

Sir

Ph. D.
 Abbreviation for an academic degree

Ordine di Vittorio Veneto
 An Italian order of knighthood

FRCVS
 An award given by the Royal College of Veterinary Surgeons

In official RDA, the title of person element has been renamed "term of rank or honour or office."  The definition remains the same as it was in the 2015 revision of original RDA: "A word or phrase indicative of royalty, nobility, ecclesiastical rank or office, or a term of address for a person of religious vocation. A term of rank, honour, or office, includes initials or abbreviations representing an academic degree, or membership in an organization, and excludes terms of address that simply indicate gender or marital status such as Mr. or Mrs."

The previous paper, 2023-DP03, was generally supported by the MARC Advisory Committee at the 2023 Midwinter meeting, and a motion was approved to convert the paper into a fast-track proposal.

2. DISCUSSION

MARC 21 Authority field 368 subfield $d was never updated to reflect the revised scope of the RDA Title of Person element.  It retains the narrower scope from 2012.  Ever since the expansion of the scope of the Title of Person element in RDA, NACO catalogers have used 368 $d to record other terms of rank, honor, or office, despite the fact that such additional terms are currently out of scope for this subfield.  Some examples found in the LC/NACO Authority File include:

100 1# $a Abercrombie, John, $c Dr.
368 ## $d Dr.

100 1# $a Ahn, Jong-Hyun
368 ## $d Prof.

100 1# $a Murray, Julie, $c Ph. D.
368 ## $d Ph. D.

100 1# $a Crowley, Patrick, $c Colonel
368 ## $d Colonel

100 1# $a Burns, Dean K. $q (Dean Kerr), $d 1901-1960
368 ## $d Reverend Doctor

100 1# $a Dench, Judi, $d 1934-
368 ## $d Dame $d CH $d DBE $d FRSA

100 1# $a Betts, Donald Drysdale, $d 1929-2012
368 ## $d FRSC

100 1# $a Darling, William Y. $q (William Young), $c Sir, $d 1885-1962
368 ## $d Sir $s 1943 $t 1962
368 ## $d Right Hon. Sir $d C.B.E., M.C.
368 ## $d CBE FRSE LLD MC

3. PROPOSED CHANGES

In Field 368 (Other Attributes of Person or Corporate Body) of the MARC 21 Authority Format, make the following changes:

3.1. Revise the Field Definition and Scope

Revise part of the field 368 Field Definition and Scope as follows (revision in bold):

For a person: Can include designations of the title rank or honor or office of a person or other attributes.

3.2. Revise the Subfield $d Name and Definition

Revise the name and definition of field 368 subfield $d as follows:

Current definition:

$d - Title of person
Designation indicative of royalty, nobility, or ecclesiastical rank or office, or a term of address for a person of religious vocation.

Proposed revision:

$d - Term of rank or honor or office
A term indicative of rank, honor, or office. This includes designations indicative of royalty, nobility, ecclesiastical rank or office, terms of address for a person of religious vocation, and initials or abbreviations representing an academic degree or membership in an organization. It excludes terms of address that only indicate gender or marital status such as Mr. or Mrs.

4. EXAMPLES

Example 1

100 1# $a Brown, Joseph, $c Lieutenant
368 ## $d Lieutenant

Example 2

100 1# $a Rudert, Selma C.
368 ## $d Prof. Dr.

Example 3

100 1# $a Yūsuf, Muná, $c Duktūrah
368 ## $d Duktūrah

Example 4

100 1# $a Fulton, Richard M., $c D.V.M.
368 ## $d D.V.M. $d Ph. D.

Example 5

100 1# $a Te Kanawa, Kiri
368 ## $d Dame

Example 6

100 1# $a Hook, James, $d 1772?-1828
368 ## $d Rev. $d LL.D., F.R.S., F.S.A.

5. BIBFRAME DISCUSSION

The changes proposed should have no impact on BIBFRAME, but the MADS format might need to be updated.

6. SUMMARY OF PROPOSED CHANGES

In Field 368 (Other Attributes of Person or Corporate Body) of the MARC 21 Authority Format, make the following changes:

6.1. Revise part of the field definition and scope as follows:

For a person: Can include designations of the title rank or honor or office of a person or other attributes.

6.2. Raname subfield $d and revise the definition as follows:

$d - Term of rank or honor or office
A term indicative of rank, honor, or office. This includes designations indicative of royalty, nobility, ecclesiastical rank or office, terms of address for a person of religious vocation, and initials or abbreviations representing an academic degree or membership in an organization. It excludes terms of address that only indicate gender or marital status such as Mr. or Mrs.

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